Job Details: Admin Assistant
| Job Type | In Person |
|---|
| Employment Type | Full Time |
|---|
| Shift Schedule | |
|---|
| Industry | Other: Accounting |
|---|
| Education Level | |
|---|
| Ability One/Second Chance | |
|---|
| Job Description | Overhead Solutions Group is seeking a highly organized and dynamic Administrative and Operations Specialist to support administrative, operational, and client-facing functions across the company. This role plays a critical part in ensuring smooth day-to-day operations, supporting leadership, and assisting with financial, HR, and marketing activities. The ideal candidate is detail-oriented, highly organized, and comfortable managing multiple priorities in a fast-paced environment. |
|---|
| Key Responsibilities | Responsibilities:\\Administrative Support: Provide comprehensive support to executives, including managing calendars, scheduling meetings, and making travel arrangements. Manage electronic signatures using DocuSign and handle clerical duties such as data entry, photocopying, and scanning.\\Communication Management: Handle incoming calls and inquiries, manage emails, and ensure effective communication with internal and external stakeholders.\\Financial Operations: Run payroll, pay contractors, and assist in financial reporting.\\Social Media and Marketing: Maintain and update social media platforms, and engage with followers.\\Contract and Bids Management: Apply for contracts/bids, ensuring timely submissions and compliance with all requirements.\\Networking and Events: Research and identify events for networking opportunities, manage event registrations, and ensure logistical arrangements are made.\\Human Resources Tasks: Post job openings as needed and manage the recruitment process.\\Professional Development Tracking: Track and manage Continuing Professional Education (CPE) hours for CPA staff. |
|---|
| Education Level | Bachelor's Degree |
|---|
| Required Certifications or Licenses | |
|---|
| Optional Certifications or Licenses | |
|---|
| Skills and Experience | - Bachelor’s degree in Business Administration, Communications, or a related field preferred.\- At least 4 years of qualifiable experience in administrative support, social media management, or human resources.\- Strong proficiency in Google Workspace, Excel, and DocuSign.\- Excellent organizational, communication, and time-management skills.\- Ability to multitask and prioritize in a dynamic, fast-paced environment.\- Exceptional customer service skills with a professional demeanor. |
|---|
| Benefits | - Medical Insurance (50%) |
|---|
|
